This Privacy Statement sets out how the International School of Space Science (ISSS)/CONSORZIO INTERUNIVERSITARIO FISICA SPAZIALE (CIFS) processes your personal data which you provide to us or which we obtain through our website(s). This Privacy Statement was last amended on March 26, 2019. We may amend this Privacy Statement from time to time.
1. About the ISSS/CIFS
The ISSS/CIFS is the party responsible for processing your personal data (the 'controller') within the meaning of the General Data Protection Regulation (‘GDPR’).
The CIFS is located at Dip. di Fisica – Via Pietro Giuria, 1 – 10125 Torino.
The ISSS is located at Dip. Scienze Fisiche e Chimiche, Università, Via Vetoio, 1, 67100 L'Aquila.
Any questions you might have can be emailed to: firstname.lastname@example.org.
2. What personal data do we process?
Amongst other things, we process the following personal data from students:
- name and address;
- telephone number, email address;
- date of birth, sex;
- bank and payment details;
- study choice, academic progress and other study-related data;
- any personal experiences in the event of the student consulting a study advisor.
3. For what purposes do we process personal data?
We process personal data for the purposes of our service provision, within the framework of education and research, and in order to comply with statutory obligations.
Personal data supplied by students is processed for the following purposes:
- registration for the purposes of education;
- administrative purposes, to enable courses to be attended and the payments for these to be collected;
- to manage course details and online services to facilitate course supervision;
- information purposes;
- to provide (more detailed) updates on current developments, conferences, seminars, etc.;
- to email newsletters, invitations to participate in (student) surveys, information on your student account, your study status and other (necessary) information from the ISSS/CIFS;
- to insure students;
- the continuous improvement of the quality and accessibility of teaching.
4. Grounds for processing personal data
In order to be allowed to process your personal data, there must be a legitimate basis for doing so as set out in the GDPR.
In the case of the ISSS/CIFS this legitimate basis will be – depending on the type of personal data concerned – performance of an agreement, a legal obligation, a legitimate interest or consent. If you do not provide certain personal data, you may not be allowed to attend any course or benefit from all website functionality.
We need to process personal data for the purposes of fulfilling certain contractual obligations. Examples include processing personal data in connection with agreements between the ISSS/CIFS and a student, or in connection with an authorisation to collect tuition fees.
We have an interest in being in a position to carry out certain surveys, to safeguard the quality of education and to provide information. On the grounds of these interests, we will process your personal data unless your privacy interests outweigh our interests. For that reason, we sometimes carry out surveys in the public domain with personal data being processed, carry out student satisfaction surveys and keep a record of your use of the website.
If none of the aforementioned bases for processing apply, then we will request your consent to process certain personal data. You are free to withdraw your consent at any time.
5. To whom does the CIFS issue personal data?
We do not publish student data.
6. Processing personal data outside of the EU
We do not disclose information to third parties.
7. Your rights with regard to personal data
You are entitled, under certain circumstances, to access any personal data processed by us or to have it corrected or deleted or restrict its processing. Sometimes you can also lodge an objection or request a transfer of your personal data. To submit a request to us in this respect, please contact us by sending an email to email@example.com. If in doubt about your identity, we are entitled to ask you to provide proof of your identity first.
Access and correction
If you wish to know whether we are processing your personal data or would like to amend your personal data, please get in touch with us.
You are entitled to contact us with a request to restrict the processing of your data if you think that your personal data is incorrect, the processing of it is unlawful, you require it for legal action or you have objected to it being processed.
if we process your personal data on the basis of a legitimate interest, then you can object to further use of your personal data on the grounds of your specific reasons.
Objection to receiving messages
If you no longer wish to receive email messages or any other electronic messages from us, then you can deregister by contacting us.
8. How do we secure your personal data?
We have taken appropriate technical and organisational measures to prevent loss or unlawful processing of personal data. For example, your personal data can only be viewed by staff authorised to view it on the grounds of their role.
9. How long do we keep your personal data?
We will not keep your personal data for longer than is necessary for the purposes for which we use it. We are required by law to keep some data for a certain period of time.
For example, it could be that after you have completed a course we have to keep certain personal data for administrative purposes or due to a legal obligation.
10. Questions and complaints
If you have any questions on the way in which we process your personal data, please let us know by sending an email to firstname.lastname@example.org. We will be happy to help.